Are your digital and scanned photo collections growing larger by the moment? Do you wonder how you’ll find important files in the event of a family emergency?
If you have a sizable collection of pictures and documents on your computer or the Cloud, file naming conventions can help you scan and find files easily, reduce your folders, and save time.
Naming Your Digital Files
Over the years, many of us have been careless about how we name our photos and digital documents. In today’s technology-driven world, naming conventions make our lives easier, no matter whether we’re organizing for business or sharing family photos. Here are some tips for naming your folders and file collections, so you’ll always find what you’re looking for:
Digital Photo & File Naming Tips
1. Be Consistent
Choose a file naming process that works for you, and stick with it. Some people incorporate a project or event name, location, names and initials, dates, version numbers, and three-letter file extensions for specific application files.
2. Be Brief
Long file names are not compatible with all types of software. Stick to short, descriptive file names instead.
3. Include A Date
Including a date is one of the easiest ways to scan and find files. Professional organizers recommend formats YYMMDD or YYYYMMDD, so your files stay chronological over time.
4. Avoid Special Characters & Spaces
Spaces are not recognized in all file formats. Instead, use underscores, dashes, or Camel case to make names clear. Also, stay away from special characters like exclamation points, hashes, and parentheses.
By following these tips, you can make finding photos and documents much easier. For a quick naming conventions video tutorial by Brandon Gaille, click here. For more information about library and list names, visit Nick Rich’s Sharepoint tips.
For a Bite Size Organizing project to get your New Year started, read our blog on 3 Ways to Organize Your Gadgets.